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Virtual and hybrid meeting solutions for clinical trials

Flexibility matters. Scout helps you plan hybrid and virtual meetings that connect global teams and keep every attendee engaged.

Whether in-person, online, or both, our hybrid meeting solutions for clinical trials make collaboration simple, secure, and human.

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Connection meets convenience with hybrid meetings

Hybrid meetings blend the connection of in-person events with the flexibility of virtual participation. With Scout’s concierge-style planning, every session runs smoothly and feels coordinated, whether it’s an investigators' meeting, training, or advisory board.

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Engagement strategies

We design hybrid meetings that keep people involved. Live polls, Q&A, and breakout sessions spark collaboration and sustain focus so presenters can reach every audience member, wherever they are.

State-of-the-art technology

Strong tech support keeps meetings running smoothly. We use trusted, compliant platforms and manage setup, testing, and transitions so communication stays clear from start to finish.

Consistent experiences

Every participant should feel included. We align visuals and materials across platforms so everyone can access the same information, stay engaged, and achieve the same learning outcomes.

Why teams trust Scout

For better virtual and hybrid meetings

Scout simplifies the complexities of planning hybrid and virtual investigators' meetings. Here’s what makes us different.

MeetingsExperienceExperienced team

VIP experience meets clinical precision: Scout’s planners bring decades of expertise. Our concierge approach anticipates every need—from setup to follow-up—so you can focus on results.

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EngagedAn eye to engagement

When participants are involved, meetings work. We design hybrid and virtual experiences that keep energy high and content memorable, using data-driven engagement tactics to help learning stick.

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Budgets_withHand-1Budgets built for you

We protect your budget while maintaining quality and impact. With transparent pricing and scalable solutions, every meeting fits your goals, your study, and the experience you want participants to have.

Maximize meeting success

Virtual meetings that keep teams connected

Clinical research moves faster when teams can meet from anywhere. Scout manages and supports secure virtual meeting platforms to help clinical trial sponsors, CROs, and sites collaborate smoothly across time zones. Every session is planned, hosted, and monitored with the same care and compliance as an in-person event.

Platform expertise

We configure and manage trusted, compliant virtual meeting platforms that meet Sponsor and regulatory requirements. From setup to sign-off, we handle permissions, security, and technical support so teams can lean into discussion—not logistics.

Interactive tools

Engagement matters. Scout incorporates Q&A, live polls, and breakout discussions to keep participants active and aligned. These features help transform remote sessions into meaningful conversations.

Post-meeting reporting

After the meeting, Scout compiles attendance, engagement data, and session feedback into clear, audit-ready summaries that help you assess impact and plan future sessions with confidence.

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Academy

Scout Academy for meetings

Training doesn’t end when the session wraps! Scout Academy keeps knowledge accessible throughout your trial with a virtual learning hub for on-demand resources and meeting materials.

Teams can revisit recordings, presentations, and follow-up modules anytime—helping new staff get up to speed quickly and reinforcing consistent understanding across all sites and study phases.

This steady access means your meetings do more than just inform. They build confidence, alignment, and continuity across your entire study team.

Ready to get started?

Whether you need hybrid meeting solutions for clinical trials or secure virtual meeting platforms, Scout is here to guide you every step of the way.

Connect with us to learn how we can make your next meeting a success. (And the next one. And the one after that.)

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