We know the rules. And the room.

Healthcare meeting planning

When every detail counts, you want a partner who knows healthcare industry meetings inside and out.

From coordinating pharmaceutical events to running advisory board meetings, our team keeps your program on track, compliant, and genuinely useful to the people attending.

Let's plan a meeting

Scout knows healthcare meetings

Scout has more than 30 years of experience planning healthcare industry meetings across the globe. We bring a compliance-first approach to every healthcare meeting we manage, from advisory board meetings to large-scale pharma event planning. Each program is tailored to your goals so your team gets a well run, regulation-ready event that feels easy to attend and even easier to manage.

Pharma events, research meetings and more

Not all healthcare meetings look the same.
We support everything from scientific exchanges to commercial moments that shape a product’s future. Advisory board meetings, investigators' sessions, internal kickoffs. If it matters to your team, we can build it.

Research-focused meetings

Commercial meetings

Internal meetings

Focus on engagement

Good meetings spark participation. It's what helps the material stick. We design formats that draw people in, encourage open discussion, and turn expertise into real conversation. From hands-on workshops to advisory board meetings, we help your attendees feel involved, heard, and essential to the work you’re doing.

Experienced team

Our planners have supported healthcare meeting programs for decades across research, commercial, and medical functions. We understand how timelines, regulations, and stakeholder expectations shape your event, and we plan with those realities in mind so everything runs smoothly, with no friction.

Built-in compliance

Scout keeps you aligned with FMV, Sunshine Act, EFPIA, and country-specific rules while documenting spend, honoraria, travel, attendees, and key deliverables. We coordinate with your internal teams and keep the process moving so your meeting stays compliant and productive.